A project manager’s role is quite complicated because there are several responsibilities to manage simultaneously, and it can quickly become daunting. Identifying and prioritizing essential tasks, keeping track of all the moving parts, ensuring constant communication across team members, and monitoring the budget are just some of the many things that a project manager should keep in mind when managing their team’s performance. Fortunately, plenty of tips and tricks can make this job more straightforward. So, as you transition into your new role as a project manager, here are some helpful pointers that will assist you in your endeavors.
1. Be a Champion For Transparency
One of the best ways to prove that you’re the right person to oversee a project involves being a voice for transparency. This means that you need to ensure that all team members have access to every piece of information they require to perform their duties. This can include things like project charts, risk assessments, budgets, timelines, and more. What’s more, you also need to make sure that team members understand how all these elements work together. This will help them succeed in their jobs while also collaborating more efficiently.
2. Leverage Collaboration Tools
The goal of your job as a project manager is to ensure that your team members work towards the same purpose and communicate effectively. This can be challenging, primarily if team members work remotely or from different offices. An effective way to relieve some of these challenges is to leverage online collaboration tools. Many of these tools are designed specifically for teams who are working remotely. Ideally, you’ll want to select a software tool with many features, such as integrated video conferencing, file sharing, and message boards.
In general, having a wider array of tools at your disposal is key to ensuring the seamless communication of your team. Additionally, you’ll want to ensure that whatever online collaboration tool you choose is compatible with the project management software you’re employing. If a certain digital marketing tool doesn’t integrate well with your existing software, you may run into issues when trying to use it.
3. Don’t Underestimate the Importance of Tracking
One thing that can help project managers stay organized and productive in their work is tracking time. You’ll want to track everything that your team members are working on—from their individual tasks to the estimated costs of their deliverables. There are plenty of ways to do this, and you should choose the most appropriate tracking tool for your team. Think about asking for real-time support to pick the option that is most suited to your needs. For example, if you’re working with a team member who uses an online to-do list, you should also use an online task list. This way, you can easily track his progress and vice versa. You can also use project management software to track your team members’ work and manage the project’s overall progress. The more organized and detail-oriented you are when tracking your team members’ work, the easier it will be for you to stay on top of things.
Building a new project from scratch can be daunting, but it can be a real challenge if you’re not well-equipped and unsure of your next move. That’s where these tips come in. It doesn’t matter if you’re working on a project for the first time or your tenth; these tips will make your life easier. So if you intend to ensure your project is successful, keep these tips in mind.